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Why you should avoid using multiple business management softwares

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We know implementing a new business management software can be challenging. But it’s time to take the leap and start seeing the benefits of using one system for all your business needs.

Agilebase CRM system business management software

There are many software programs out there to help you manage your business and streamline the work that you do. But with so many options, how do you choose the right one? And more importantly, how do you ensure it helps you achieve your business goals?

Many businesses use multiple programs, like QuickBooks, Salesforce and Zoho, to manage their business. They use these systems because they each have a specific function that is important to the success of their business. The problem is that if you are using multiple systems, it can be hard to keep track of all of your data, which can lead to lost or missing information and missed growth opportunities.

Breaking your business into pieces is one of management’s most significant problems today. Thankfully, Agilebase CTO, Oliver Kohll, has created a platform that manages every aspect of your business, from customer relations to hiring to sales.

We live in the 21st century, when you can communicate with your colleagues worldwide within seconds. Why, then, would you be using multiple business management systems? Doing so could cause you more harm than good. Let’s take a closer look at five pain points of using multiple business management softwares:

business management software pain point duplication of work

A common complaint in the business management software industry is that businesses have multiple programs to manage their operations. This is often because they use different programs for different departments or functional areas within their organisation.

This can be very problematic, leading to duplicated work and wasted time. For example, if you use a program for accounting and another for sales, you will have two systems that need to be kept up-to-date with each other, and both systems will need to be updated when changes are made in one of them.

Many businesses have found this solution unsatisfactory because it leads to duplicate work. In addition, it can be challenging and even possible to integrate information from one system into another – especially if they were built by different companies (even if they are both cloud-based).

The ideal situation is where all information can be accessed from a single platform, but this is only sometimes possible because of previously incompatible software systems. If this is the case, then you may need separate systems but at least make sure there is a way for each system to share data so that there is no duplication of effort or loss of valuable information.

business management software pain point time management

Getting caught up in the latest and greatest software programs is easy, but sometimes sticking with what you know can be more efficient.

In the world of business management software, there are plenty of affordable and effective options. But the problem is that many business owners need to take the time to research each program before making a decision.

The biggest drawback of using multiple business management tools is that it wastes time and money. Using multiple programs means learning different interfaces and features for each one, which can be incredibly confusing for new users and difficult for seasoned veterans.

The best business management software should have an intuitive interface that allows users to easily navigate the program without having to go through extensive training sessions or read lengthy manuals to find out how one feature works differently than another in a different program.

business management software pain point cost

Implementing, integrating and maintaining multiple software systems can be costly for any business. But small and medium-sized companies often need more money to support this technology infrastructure. So they need an alternative solution that allows them to access sophisticated applications at a reasonable price.

But the real danger lies in your loss of potential opportunities by using multiple programs rather than a single, integrated solution.

By combining all of its business technology into one single platform, a company can cut the costs associated with maintaining several applications and increase its chances for profitability.

business management software pain point disconnected data

Using multiple software applications separates data within a business and the teams working within it. It can be confusing for users, who have to switch between different programs and systems to find the information they need. 

In addition, multiple software applications can lead to data redundancy and confusion. For example, suppose you have one program that does your payroll and another that does your invoicing. In that case, it might be easy for employees to enter the wrong information into the wrong system accidentally. 

Multiple software programs also create more opportunities for human error — maybe an employee enters data incorrectly in one program and then tries to fix it in another program without realising they’re making changes twice over. This could lead to mistakes that could take hours or days to fix, if they’re discovered at all. 

business management software pain point customer support

Nothing is more frustrating for customers with a problem than a broken service. When your customer says something like “I can’t add my employee to the system” or “I can’t pay my bill online,” it’s difficult to answer those questions without having access to all the data in the system. Customer service is much easier when everyone is using the same program and even easier if they aren’t using different versions (i.e., one person has version 5 while another has version 6).

But the problem is it can be challenging to keep all the information in sync. For example, if you have different programs for customer support and sales, each program will have its own set of data and its way of doing things. So if you need to look up information about a customer in one program, there’s no guarantee that it’ll be accurate in another. This can cause problems when customers are ringing up to complain about their issues — they may get frustrated as they have to go through many hoops to talk to someone who can help them out.

Now is an excellent time to change if your business feels the strain of these pains.

There are many options for managing your business, but only one can help you avoid all of these issues:

With Agilebase, you’ll be able to manage everything from a single dashboard and keep track of your company’s performance across departments. You can also use Agilebase to collaborate with your team and clients in real-time.